Privacy Policy
This policy applies to every employee, and to every feature of the platform: leave applications, performance reviews, room bookings, payroll, onboarding, beneficiary details, remote-work requests, and asset (device) requests.
Security
Protecting employee information is central to how Intergr8 operates. We apply administrative, technical, and physical safeguards to keep employee records secure, accurate, and accessible only to authorised users whether stored digitally or on paper.
Access to the Human Resource Management System is role-based — employees can view or manage only the information relevant to their responsibilities. We review our security practices regularly to keep pace with emerging risks and applicable legal and regulatory requirements.
Privacy Policy
Intergr8 Limited is committed to developing and improving record management and data protection practices across every team. The quality of our services depends on how well we manage this responsibility.
Because we respect your privacy, we've built clear procedures to make sure your personal information is handled in a safe, secure, and responsible manner from the moment you're onboarded to the day you leave the organisation.
Your Information
Your personnel file is maintained by the Human Resource department and may include:
- Personal identification and employment details
- Statutory registration details (e.g. KRA PIN, NSSF, NHIF)
- Beneficiary and emergency contact information
- Academic and professional qualifications
- Employment contracts, offer letters, and background verification records
- Other supporting documentation required throughout your employment
As you use the HRMS, the platform also records information generated through your interactions with it — including leave applications, performance reviews, remote-work requests, room bookings, training records, asset requests, and onboarding activity. We handle every piece of this information lawfully, and without infringing on your privacy rights.
How we use the information we collect
We use the information we hold for the following purposes:
- Managing recruitment and onboarding
- Administering payroll and statutory deductions
- Processing leave and attendance
- Coordinating performance reviews and managing benefits
- Allocating company assets and facilitating remote work
- Scheduling meeting facilities
- Maintaining personnel records and meeting legal, regulatory, and audit obligations
Cookies
Intergr8 uses cookies and similar technologies to support secure authentication, maintain your session, remember your preferences, and improve platform performance. Cookies help keep your access to organisational services secure while allowing Intergr8 to improve system functionality over time. You can manage cookie preferences through your browser settings — note that disabling certain cookies may limit the availability of some platform features.
Account Registration
You're registered on the HRMS during onboarding, using organisation-approved credentials. Registration creates a secure profile giving you access to services — leave management, payroll information, performance reviews, beneficiary management, room bookings, remote-work requests, asset requests, and other employment-related services.
Keeping your account secure
- Keep your personal information accurate and up to date.
- Protect your account credentials — accounts are for individual use only and must not be shared.
- Report suspected unauthorised access or a security incident to Human Resources immediately.
Who's responsible
- Human Resource: maintains official personnel records and oversees employee data management.
- Payroll: administers salary processing and statutory compliance.
- You: are responsible for keeping the information you provide accurate, complete, and up to date throughout your employment.
Personal information is used only for legitimate employment and business purposes, and never disclosed beyond them without your authorisation or a legal requirement.